ACC Documents

Approval Process

Our covenants require that any exterior modifications to a property be approved by Declarant, which is the GCA. Simple maintenance, on the other hand, does not require approval.

To start the process:
- Download the Variance form. Fill it out and mail documents to:
  Gleneagle Civic Association Attn: Architectural Control Committee
  P.O. Box 31
  Monument, CO 80132
- You may also take a picture of the variance form and upload when you fill out the ACC request mentioned in #6
Once the Architectural Control Chairperson receives your request, they will review it and, if necessary, contact you for additional information.
The Chairperson will approve the request or present the request to the GCA Board of Directors at the next monthly Board meeting with his recommendation for approval, approval with modifications, or disapproval. The Board will make a decision, and the Chairperson will inform you of the decision. You are welcome to attend the meeting, but it is not required.
You are welcome to attend the meeting, but it is not required. You can use the Home or Events menu item to find the next scheduled meeting.
If you have questions visit Email Us, Send To (Architectural Control)
If you would like to submit an ACC request, visit GCA Requests

Typical exterior modifications include:

An addition to the principal dwelling, such as a porch or deck or an extra bay in the garage
Construction of an auxiliary building, such as a storage shed, or an enclosure for a boat or RV
Installation of fencing of any kind, a new roof if the material is different from what is beingreplaced, or a satellite or Internet access antenna
Enlargement of a driveway to accommodate an additional vehicle
Erection of a playset or other play equipment that will be in place indefinitely
Painting any structure a color different from its existing color
Modifying the landscaping in any significant manner

Common types of maintenance not requiring approval include:

Painting any structure the same colors that already exist
Replacing the driveway surface with the same material that already exists
Replacing dead trees, shrubs, and other plants with identical or similar ones

Variance Process

Variance Form

APPROVAL OF VARIANCES POLICY & PROCEDURES

Policy Memorandum #2013-2

March 14, 2013

Policy

It is the policy of the Gleneagle Civic Association (GCA), a Colorado nonprofit corporation, as successor in interest to the declarant with respect to the Declaration of Covenants, Restrictions, and Charges for Gleneagle subdivisions, to approve variances of these covenants in an equitable manner consistent with the best interests of all property owners and residents within the GCA community. This will be accomplished by the GCA Board of Directors following the guidance of Section 143 of the Declaration and supported by an Architectural Control Committee (ACC) made up of GCA members. The cornerstone of this policy is that it provides the opportunity for all residents or owners directly affected by a requested variance to make their views known to the Board in advance of its decision, should they choose to do so.

Architectural Control Committee

The Architectural Control Committee (ACC) shall comprise a Chairperson and sufficient additional members necessary to conduct the business of the committee in an expeditious and effective manner. The committee will receive and examine each request for a variance from a GCA member, submitted in compliance with Section 143 , and process the request as described below. The term “variance” is interpreted to mean any deviation from the covenant requirements for new residences or existing residences or property.

Procedures

Upon receipt of a written or electronic request for a variance from a property owner, the Chairperson of the ACC shall review the package to ensure it has been prepared in accordance with these guidelines and the documents appended above. If the package has been prepared correctly, it shall be logged in the GCA Administrative website with all supporting documents and showing the date and time received. Variance Form

The GCA Board will consider the request at the next regularly scheduled monthly meeting days following receipt of the variance request package. Any property owners who will be affected by the variances shall be provided the opportunity to make their views known at the meeting. At the meeting or within one week after the meeting, the Board shall make its decision, and the Chairperson of the ACC shall inform the requester in written or electronic communication of the decision. A record of the decision and all documentation shall be uploaded to the Administrative website.

Special Circumstances

Section 141 requires that variance requests must be either approved or disapproved within thirty (30) days of the request. Otherwise, the request shall stand approved. If the timing of the request makes it impossible or impractical for the Board of Directors to review it at a regular meeting, the ACC Chairperson shall have the option of distributing it via e-mail and conducting an e-mail vote.

These procedures do not apply to requests governed by the general purpose approvals previously approved by the Board.

Declaration Language

Section 143 of the Declaration, under the heading of Variances, states that “Declarant shall have authority to grant for a lot or building site a variance from the terms of one or more of the foregoing sections subject to terms and conditions fixed by Declarant as will not be contrary to the interests of the Owners and residents of the Subdivision where, owing to exceptional and extraordinary circumstances, literal enforcement of all of those Sections will result in unnecessary hardship.” The Declaration goes on to stipulate that following an application for a variance:

Declarant shall call a meeting of Owners of adjoining lots … to be held at Declarant’s principal office, notice of which meeting shall be given to the owners at least 20 days in advance, at which meeting all Owners shall have opportunity to appear and express their views. Whether or not anyone appears at the meeting … Declarant shall within one week after the meeting either grant or deny the variance.
A variance … shall run with the lot or building site …
If a variance is denied another application for a similar variance … may not be made for a period of one year.
A variance shall not be granted unless Declarant shall find that all of the following conditions exist:
1. the variance will not authorize the operation of a use other than private, single-family residential use;
2. literal enforcement of the Sections above enumerated will result in unnecessary hardship;
3. the variance will not substantially or permanently injure the use of other property in the Subdivision;
4. the variance will not alter the essential character of the Subdivision;
5. the variance will not weaken the general purposes of these covenants;
6. the variance will be in harmony with the spirit and purpose of these covenants;
7. the circumstances leading the applicant to seek a variance are unique to the lot or building site or its owner and are not applicable generally to lots in the Subdivision or their owners.

APPROVED BY A VOTE OF THE GCA BOARD OF DIRECTORS ON this 14^th day of March 2013

House Colors

A need has been recognized to establish standards for the exterior colors used on houses and accessory buildings in our community.

The standards listed at Annex A shall be effective for all properties within the GCA community, and shall be applied to all future requests for color changes to houses and accessory buildings. All house colors that exist as of this date are hereby considered “Approved.”

This Policy Memorandum shall remain in effect until such time that the "Standards for House Colors" have been incorporated in the GCA Rules & Regulations.

The foregoing Policy Memorandum was approved and adopted by the Board of Directors at a duly called and held meeting of the Board of Directors of the Association on 9 September 2010, as witnessed by Art Nielsen, 2010 President

Acceptable Colors

The houses in our community are mostly of contemporary, southwestern or western design. The colors you select should be appropriate to the style of your house

Subdued earth tones are the existing dominant color themes and are the preferred choice in house colors, both for the main body of the house and for trims

Most traditional house colors will be acceptable.

House colors should harmonize with the colors of other houses in the GCA, not just those in the immediate vicinity.

House colors should blend with the surrounding features on the lot.

Wood stains shall project a “natural” wood appearance

Unacceptable Colors

Very bold or bright colors. High gloss paints are discouraged.

Very dark colors, except for accent trim. All fluorescent, neon, day-glo, or similar colors.

Colors that are in obvious discord with the surrounding area and with the dominant color themes found within the GCA.

Colors that overpower the surroundings.

Primary colors - pure red, yellow, blue, green, grown, black, white - should not be considered as the “main” house color, but may be considered for trim or accent depending on the overall impact of the paint scheme. Pinks, purples, oranges,

Metallic colors such as gold, silver, or bronze.

Colors that are non-traditional or unusual for houses in our area, such as lime-green, teal, violet, etc.

Generally, house colors that mimic those of adjacent houses or directly across the street may not be approved because the resultant “cookie cutter” theme would be in contrast to the character of the GCA neighborhoods.

Color Coordination

Multiple colors must harmonize with one another.

Colors and materials must blend together to create an attractive and harmonious result.

Selected colors must harmonize with other colors on the structure, such as roofing and brick, and must be harmonious with other colors in the neighborhood.

There will be latitude in the selection of trim and accent colors depending on the effect of the overall paint scheme

Mailbox Specifications

GCA residents are reminded that although you may have a variety of different types and styles of mailboxes, the mailbox post is a standardized and required-format item as stipulated in our Covenants. These wooden mailbox posts are distinctive for our community and reflect the GCA's attempt to create a sense of community and character to Gleneagle. By doing such, we are striving for a pleasant and valuable balance of rural/suburban, structured/unstructured, and individual/community.

Residents can purchase the wood to use in making this standardized mailbox post from places such as Home Depot, Black Forest Lumber or other facility that sells treated wood or rough-cut cedar (any type wood is acceptable as long as the final design/appearance of the mailbox post is as in the drawings below).